Job No. 158192
- Job Title:
- Senior Administrative Assistant
- Employer:
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University of Michigan-Ann Arbor
- Location:
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Ann Arbor , MI
- Posting Date:
- 07-Apr-2026
- Description:
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Job Summary
Department Summary:
The Program on Intergroup Relations (IGR) is a joint program of the Division of Student Life and College of Literature Science and the Arts focused on intergroup and social justice education. IGR works proactively to promote understanding of intergroup relations inside and outside of the classroom. Multidisciplinary courses and co-curricular programs utilize experiential learning and models of dialogue to help students learn about social inequalities, intergroup relations and social justice.
Position Summary:
The Senior Administrative Assistant will provide executive level support for The Program on Intergroup Relations, coordination of administrative support and office operations, appropriate customer service and organization of the daily operation of the Program. In addition, the Senior Administrative Assistant will provide financial support to Student Life Budget and Finance, a department that provides financial and strategic services to all student life.
Responsibilities*
Position Responsibilities (primary responsibilities and duties expected in this position totaling 100% allocation):
Office Management & Administrative Support 40%
Coordinate use of office space, services, technology, and equipment
Functional supervision of undergraduate office assistants
Provide back-up support for Student Administrative Assistant
Responsible for the creation and maintenance of all program administrative files and databases; manage access and utilization of archival data; coordinate and utilize Salesforce to manage departmental contacts and manage communications with clients, colleagues and students/alums.
Draft correspondence and assist with formatting, proofreading, and editing annual, periodic, and ad hoc reports
Assist with creating, formatting, editing ad hoc correspondence including letters of recommendation, student awards and scholarships given by the unit
Assist faculty and staff in the preparation of research grant applications, reports, and provide financial tracking
Serve as liaison to technical support, property management, and inter-departmental officemates regarding shared facility concerns
Coordinate events, periodic workshops/conferences including in-house staff trainings, staff retreats and professional development, and advisory committee meetings including reserving venue and catering, correspondence, registration, AV & IT support, and materials
Coordinate annual award ceremony and graduation celebration
Donor stewardship draft and assist with correspondence, events, etc. to unit donors
Maintain calendars for all program directors including scheduling appointments and meetings
Liaison with other Student Life and LSA administrators on special projects
Weekly communication to staff
IGR-related Financial & Human Resources 25%
Assist in preparation of unit budget proposals, year-end statements and annual gap analysis
Provide background information for budgets projections
Provide annual budget review presentation for program
Assist program directors with financial information from Wolverine Access, M Reports, etc.
Provide budget support for program grants
Coordinate the handling of routine personnel, HR and payroll actions
Coordinate financial transactions such as people pay, journal entries, and accounts receivable invoicing
Support the search processes for professional staff positions
SLBF - Centers & Programs Budget and Finance Team Lead 10%
Support the preparation of monthly/quarterly/annual financial statements and projections
Complete routine financial transactions such as journal entries and accounts receivable invoicing
Special projects as assigned by SLBF
Customer Service 15%
Respond to verbal (including answering main office phone line) and written inquiries from students, faculty, staff, the community, and outside agencies regarding programs, courses, and activities when appropriate
Handle communications, information, and data with sensitivity and confidentiality
Assist SET (Student Engagement), CommonGround, and other student programs with event planning and financial support.
- Contact information:
- University of Michigan-Ann Arbor
- Ann Arbor, MI 48109
- United States
- Employer's Website:
-
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