Job No. 157629
- Job Title:
- Sr Accounts Payable Analyst
- Employer:
-
City Colleges of Chicago-District Office
- Location:
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Chicago , IL
- Posting Date:
- 28-Jan-2026
- Description:
-
PRIMARY OBJECTIVE
Reporting to the Accounts Payable Supervisor, a Senior Accounts Payable Analyst performs the full range of accounts payable functions relating to the review and processing of vendor invoices, tuition, travel and expense reimbursement requests, and other related requests from faculty, staff, and students.
At the senior level, the position applies detailed knowledge of CCC’s policies and procedures regarding all aspects of CCC’s accounts payable processes; performs complex auditing of invoices and reimbursement requests; and works to resolve errors and discrepancies to ensure the timely and appropriate disbursement of payments to vendors and reimbursements to individuals. Performs related duties as required.
ESSENTIAL DUTIES
Reviews and processes invoices for assigned department accounts/colleges and processes for payment to vendors, ensuring accuracy and completeness of invoice packages, and compliance with established work procedures and CCC policies.
Audits invoices by reviewing and matching invoices against purchase orders and support documents; checks purchasing contracts as needed; verifies accuracy of funding sources; and enters invoice data into PeopleSoft (PS) Finance System to create vouchers for pay disbursements.
Reviews weekly exceptions and budget error reports generated by AP account records module to identify discrepancies and errors. Work with Business Office staff to correct errors as needed.
Processes employees’ tuition reimbursement requests, reviewing submitted documents for completeness and accuracy; verifies that requests comply with relevant CCC policies, collective bargaining agreements (CBAs), and HR-Benefits professional development rules.
Reviews pre- and post- travel authorization forms submitted to AP Department for approval, ensuring adherence to established processes, rules, and guidelines.
Approves, issues, and reconciles cash/cost advances following guidelines of the Travel Reimbursement expense policy.
Provides information and customer service to internal and external customers regarding CCC’s procedures and policies relating to invoices, payment disbursement to vendors, travel and expense, and tuition reimbursement.
Provides Business Managers with daily reports of pending items in Travel and Expense PS module to assist with the timely resolution of issues preventing the approval of requests.
Assists with reconciling monthly PNC Bank reports of single use accounts and pre-paid travel cards, comparing transactions and activities against support documents.
Provides training and guidance to lower level and temporary staff on accounts payable processes and procedures.
Assist with the scanning and indexing of invoices and vouchers into imaging system (TAB Fusion) to allow interface with PeopleSoft (PS) Financial Systems.
Assists with the processing of eighteen system payment transaction runs such ACH, system checks, paper checks and other electronic payments.
Assists with special projects as required.
REPORTING RELATIONSHIPS
Reports To Accounts Payable Supervisor
Direct Supervision None
QUALIFICATIONS
Associate degree from an accredited college or university in Accounting, Finance, or related field.
Three years of accounts payable work preferably in a high-volume AP work environment
A combination of education and experience may be taken into consideration based on an applicant’s credentials
Demonstrated knowledge and skill in using PeopleSoft Financials
Knowledge of AP procedures and general accounting standards
Excellent data entry skills with a strong attention to detail
Must have strong analytical and organizational skills
Good written and verbal communications skills with ability to communicate clearly and effectively
Ability to work within a culturally diverse environment
Proficiency in the use of Microsoft Office (Word, Excel, PowerPoint)
- Contact information:
- City Colleges of Chicago-District Office
- Chicago, IL 60606
- United States
- Employer's Website:
-
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