Job No. 156117
- Job Title:
- IMSE Department Administrative Assistant Senior
- Employer:
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University of Michigan-Ann Arbor
- Location:
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Ann Arbor , MI
- Posting Date:
- 08-Aug-2025
- Description:
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Job Summary
The Department of Industrial and Manufacturing Systems Engineering (IMSE) at the University of Michigan-Dearborn is seeking a highly organized and motivated Administrative Assistant Senior to join our team. This role is essential in supporting departmental operations across human resources, financial processing, and general administration. Reporting to the CECS Director of Business Operations, the ideal candidate will provide administrative support to the IMSE Department Chair and faculty. The successful candidate will demonstrate excellent attention to detail, strong communication skills, and the ability to work independently and collaboratively in a fast-paced academic environment.
Responsibilities*
Human Resources (50%)
Coordinate all faculty, staff, GSRA/GSI, research fellow, LEO lecturer, and student temporary appointments
Post job openings in eRecruit and faculty ads in Interfolio and on external platforms
Process a wide range of PAR (Personnel Action Request) transactions
Prepare new hire paperwork and draft offer letters for GSAs and LEOs each term
Complete Fraction Calculation forms for GSIs each semester
Partner with digital team to ensure timely Canvas access for GSIs and graders
Coordinate hiring paperwork and onboarding process for visiting scholars
Manage J-1, H-1B, and Green Card processes and maintain visa eligibility records
Financial (40%)
Process routine financial transactions in accordance with university policies
Place faculty orders via M-Marketsite and submit purchase requisitions as needed
Order and maintain office supplies
Assist with Emburse Enterprise reimbursements for faculty and student employees, and submit Emburse reports for department PCard transactions
Process reimbursements for visitors, guests, and students, including senior design project expenses
General Administration (10%)
Assist with scheduling meetings and maintaining calendars
Ensure functionality of office copiers and printers, including supply management and service requests
Manage incoming mail and packages and notify faculty of deliveries
Submit service requests via university dashboards for department needs
Provide responsive email communication to faculty, students, and visitors
Other duties as assigned
Required Qualifications*
Bachelor?s degree or equivalent combination of education and experience
Minimum of four years of progressively responsible administrative support experience
Strong interpersonal skills and ability to work effectively as part of a collaborative team
Proficiency with Microsoft Office, Google Suite, and comfort with learning new systems
Experience managing electronic calendars and using video conferencing tools such as Zoom and Google Meet
Strong organizational skills with the ability to manage multiple priorities and meet deadlines
High attention to detail and ability to adapt to changing needs
Desired Qualifications*
Experience with MPathways/Oracle HR, Procurement, and Financial systems
Prior experience in an academic or higher education setting
- Contact information:
- University of Michigan-Ann Arbor
- Ann Arbor, MI 48109
- United States
- Employer's Website:
-
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