Job No. 155497
- Job Title:
- Administrative Program Assistant
- Employer:
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Oregon State University (OSU)
- Location:
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Corvallis , OR
- Posting Date:
- 19-May-2025
- Description:
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Job Summary
This recruitment will be used to fill one full-time Administrative Program Assistant position for the Department of Microbiology at Oregon State University (OSU).
The main duties of this position will be graduate program coordination, department course scheduling support, and travel and event coordination for the Department of Microbiology. The position reports to the Assistant to the Microbiology Department Head. The Administrative Program Assistant will work with faculty, students, staff, and the department head to provide administrative, logistical, and programmatic support.
The primary mission of the OSU Microbiology Department is to provide a program of undergraduate, graduate, and postdoctoral education in microbiology and to conduct research and scholarly activities in the diverse fields of microbiological study. The department offers BS degrees in Microbiology and BioHealth Sciences, and MS and PhD degrees in Microbiology. The department has about 24 faculty members (tenure-track and fixed-term), 27 graduate students, and approximately 900 undergraduate majors.
The College of Science is deeply committed to upholding the values of anti-racism, diversity, justice and equity — cornerstones of institutional and scientific excellence. Through our rich collection of people, ideas and perspectives, we engage in a healthy, constructive dialogue to learn, inform our research, and make discoveries. We work to ensure all have equitable access to succeed in science, work to dismantle systems of oppression, embed equity in everything we do and create a climate of trust, understanding and inclusion, see https://science.oregonstate.edu/diversity-plan
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
All College of Science (COS) employees are expected to demonstrate a commitment to diversity and inclusion, including efforts promoting equitable outcomes among learners of diverse and underrepresented identity groups. For further explanation of COS vision and principles, please see information on the COS Diversity Action Plan: https://science.oregonstate.edu/diversity-plan.
50% Microbiology Graduate Program Coordination
20% Department course scheduling support
15% Travel and Event Coordination
10% General Office Duties
5% Other Duties
What We Require
Three years of office experience which included two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures.
What You Will Need
Acceptance for diverse ideas, including those different from one’s own.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.
What We Would Like You to Have
Academic program support experience.
Event coordination experience.
Strong computer skills including productivity and communication software (e.g. MS Office and Outlook).
Ability to take initiative and determine the appropriate resources needed to resolve problems.
Strong interpersonal, oral and written communication skills.
Demonstrated ability to balance a diverse and varied workload, managing multiple projects and activities on overlapping timelines.
Working Conditions / Work Schedule
Typical office environment and a Monday-Friday 8am-5pm schedule. May require infrequent work outside of normal office hours to support graduate events (a few days each year). This is an on-site position (not remote). Regular and punctual attendance is required.
- Contact information:
- Oregon State University (OSU)
- Corvallis, OR 97331
- United States
- Employer's Website:
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