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Job No. 149621

  • Job Title:
  • Administrative Coordinator (Department of Medical Ethics)
  • Employer:
  • University of Pennsylvania
  • Location:
  • Philadelphia , PA
  • Posting Date:
  • 25-May-2023
  • Description:
  • University Overview

    The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

    Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

    The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

    Posted Job Title

    Administrative Coordinator (Department of Medical Ethics)
    Job Profile Title

    Administrative Coordinator
    Job Description Summary

    The position provides high-level administrative and project support to Schools/Centers. This role engages in a wide range of activities which may include budget management. The position also interacts with senior internal administrator and external stakeholders.
    Job Description

    The Department of Medical Ethics and Health Policy is the newest department in the Perelman School of Medicine and has experienced rapid expansion. Under dynamic senior leadership, our faculty are engaged in innovative and ground breaking research both domestically and internationally. This position will provide administrative support to 5 faculty members in the Department of Medical Ethics and Health Policy. The duties include coordinating duties such as scheduling for the individual faculty member, organizing meetings, answering phones, processing travel and reimbursements, and other activities to administratively support the PIs. This position will help organize meetings and those duties will include ordering food, securing space, obtain materials for meetings, setting up meeting space, tracking attendance, communicating with attendees, preparing materials, facilitating travel arrangements, processing travel reimbursements, and taking meeting minutes. This position will assist with biweekly seminars by coordinating travel, itinerary and reimbursements for outside speakers. This position will assist with manuscript submissions and maintain the faculty members CV and other support materials. This position will also have office management responsibilities.

    We are profoundly committed to diversity, equity and inclusion and are seeking candidates who support and foster this commitment.

    Job Responsibilities

    Provides diversified and complex administrative assistance
    Facilitate meeting scheduling: coordinate scheduling of large groups, cross departmental/divisional meetings for multiple initiatives
    Assists with making travel arrangements and producing expense reports
    Assists with the coordination and planning of various department events
    Provide support for daily operations
    Other duties and responsibilities as assigned

    High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required. Excellent organizational, verbal and written skills required. Experience working with the Microsoft suite.
    Job Location - City, State

    Philadelphia, Pennsylvania
    Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

    Department / School

    Perelman School of Medicine
    Pay Range

    $20.45 - $24.04 Hourly Rate
    Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

    Affirmative Action Statement
    Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

    Special Requirements
    Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
  •  Contact information:
  • University of Pennsylvania
  • Philadelphia, PA 19104
  • United States
  • Employer's Website:
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