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Job No. 147239

  • Job Title:
  • Lead Admin Support Spec - Job Number: 222053
  • Employer:
  • University of Oklahoma Health Sciences Center
  • Location:
  • Oklahoma City , OK
  • Posting Date:
  • 04-Aug-2022
  • Description:
  • Job Description---

    We are looking for a Lead Admin Support Spec to join our team. This position performs support-oriented job duties to a Department Head or Manager. Duties are complex and of an advanced nature, to include but not limited to maintaining files, scheduling appointments, preparing reports and correspondence, distributing information, managing office procedures, assisting with budget preparation, and coordinating activities.

    Duties:

    Serves as a resource to other support personnel staff. Maintains office files that may be of a confidential nature such as personnel information
    Schedules various appointments for office personnel and ensures administrative details are completed
    Makes travel arrangements
    Receives incoming calls for office personnel and refers calls to appropriate personnel
    Records messages or responds to caller with routine information
    Serves as a contact person for employees or the outside public
    Monitors and orders supplies for the office and completes requisitions
    Reviews and responds to routine correspondence for the office personnel and sometimes in the name of the supervisor
    Prepares various reports such as office supply expenditures and student or resident rotation schedules
    Distributes various forms of information to office personnel such as mail or newsletters
    Answers questions, provides information and handles complaints for internal and external customers
    Performs statistical, business research, and routine computations that require knowledge of mathematics
    Assists in the preparation of budgets
    Responsible for maintaining budgetary records
    Reviews billing from contractors and vendors, adjusts as needed
    Plans and coordinates department activities, projects and events that require specialized training or creative thought
    Assists with coordination and planning of program hosted events and programs/logistics
    Performs related duties as assigned to successfully fulfill the function of the position

    Job Requirements---

    Education: High School Diploma or GED



    Experience: 48 months office, clerical, or administrative experience.



    Skills:

    Advanced knowledge of office procedures
    Office management and customer service skills
    Advanced knowledge of Microsoft Office Suite (Outlook, Excel, and Word)· Excellent interpersonal skills
    Ability to work independently and as a team player
    Ability to complete tasks in an efficient and timely manner
    Must be detail oriented for accuracy of data and information
    Ability to multitask, be organized, and self-motivated
    Ability to work in stressful situations and meet deadlines in a timely manner
    Ability to communicate verbally and in writing.
    Working Conditions:

    Physical: Sit for prolonged periods. Communicate effectively and listens. Engages in repetitive motion. Stand, reach, stoop, and bend.
    Environmental: Standard office environment.
    Department Preferences:

    Experience with PeopleSoft Financials and Concur
  •  Contact information:
  • University of Oklahoma Health Sciences Center
  • Oklahoma City, OK 73104
  • United States
  • Employer's Website:
  • Visit Employer's website



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