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Job No. 144812

  • Job Title:
  • Administrative Asst II
  • Employer:
  • Texas State University-San Marcos
  • Location:
  • San Marcos , TX
  • Posting Date:
  • 13-Sep-2021
  • Description:
  • Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
    Bachelor’s Degree
    Experience in customer service troubleshooting needs
    Experience in answering multi-line phone using professional phone etiquette
    Ability to prepare concise and grammatically correct correspondence
    Ability to work in a collaborative environment and work independently

    Preferred Qualifications
    Knowledge of Texas State University academic policies and procedures
    Experience working with Banner, Canvas, Social Media
    Experience with recruitment and willing to occasionally work outside of normal business hours

    Job Description
    Responsible for providing administrative and general clerical support to management/staff within assigned division/department or unit.
    Job Duties
    REGISTRATION
    -Oversees online override requests for undergraduate and graduate online courses
    -Collaborates with academic advisors and other university offices to address student issues related to registration, probation, admission, transfer orientation dates, etc.
    -Working with online program coordinators with registration requests and tracking data
    PROGRAM MANAGEMENT
    -Maintain online student database of OWLS undergraduate students and graduate students
    -Maintain online alumni database for both the undergraduate and graduate students for recruitment and other department data
    -Assist with monitoring multiple OWLS email inboxes
    -Answer student inquiries via phone, in-person, and online regarding the undergraduate/ graduate programs
    -Manage filing system to be updated, electronic, etc.
    OWLS COURSES / SOC SUPPORT
    -Maintain current course inventories for both the undergraduate program and graduate program
    -Monitor teaching preferences for online faculty including releases, grants, and workloads
    -Keep records of course history and online course updates
    -Assist with CIM / PIM systems including monitoring deadlines, requests, workflows, and statuses
    -Participate in Online Course/Faculty Scheduling and update CLSS
    COORDINATOR SUPPORT
    -Assist with BAAS Coordinator with filing, data entry, reports, memos, etc.
    -Assist Graduate Advisor with comprehensive exams, degree updates, etc.
    -Assist PLA Coordinator with award memos, DAR updates, etc.
    OUTREACH/RECRUITMENT
    -Oversees collaboration of OWLS Advisory Council/Ambassadors on selection, meetings, and information
    -Attend fairs, workshops, presentations, Bobcat Days, and other events (may include weekends) to grow online enrollment
    -Creating content for social media
    -Creating online program handouts, flyers, promotions, and more
    TECHNOLOGY
    -Compiles storage of files, records, photo banks, and video of departmental events in shared drive
    -Assisting 10+ adjunct faculty with Zoom meetings, trainings, and online needs
    -Assist with maintaining Department Website
    -Canvas assistance for department, online students, and online faculty
    -Managing Canvas Vault that includes all online courses
    -Managing Department social media
    -Oversees Textbook system for submissions for online courses
    -Oversees Evaluations for online courses
    OTHER
    -Assist with front desk and department needs including coverage, student employee supervision, and other duties assigned
  •  Contact information:
  • Texas State University-San Marcos
  • San Marcos, TX 78666
  • United States
  • Employer's Website:
  • Visit Employer's website



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