Job No. 159141
- Job Title:
- Administrative Assistant Senior Healthcare
- Employer:
-
University of Michigan-Ann Arbor
- Location:
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Ann Arbor , MI
- Posting Date:
- 29-Jul-2026
- Description:
-
Responsibilities*
Review and Update/Correct Self-Service employee timesheets. Notify employees and manager of changes
Review employee timesheets, verifying units worked, "unplanned OT", OOC PTO vs pay, and other coding as needed
Biweekly Payroll
Work weekends for some payroll cutoffs - Flex hours
May require work on holidays to meet payroll deadlines
Track FMLA usage - Standardized process
Record details of FMLA/Work Connections/Extended Sick approvals
Track Extended Sick Balances (leave data Wolverine).
Make multiple adjustments to shift differential in Mpathways (payroll), and other manual changes needed after interface
add SHO for PCTAs and PCNAWS in Mpathways for any no-pay/partial pay hours
add shortcode CSR shortcode for any PTO/HOL/etc for PCTAs and PCNAWs in Mpathways
Run multiple queries (payroll)
Gross Pay Registers and send to managers for approval
GPR and Off Cycle GPR's and send to managers for approval
Calculate special incentive pay, add coding to OneStaff and MPathways and charge to correct shortcode
Use Incentive Tracker to track unit incentives.
Update CSR payroll incentive spreadsheet and track CSR incentives
Special Handling for Holidays, Daylight Savings, etc
Process Salary Transfer, when necessary, track on off-cycle GPRs, save with electronic payroll records
Process prior Period Adjustments when necessary (detail entries to prevent PPA)
Reconcile Work Comp Payments when applicable
Timecards for Magnet, Governance Time, Michart, ect
Process Repayment/Overpayment notices from payroll
Follow up with Work Connections on LOA's
Track employee FTE in OS/Mpathways
Update RN OA Log, process incremental PTO adjustments as needed. Notify manager and employee
Update Sitter Log, process salary transfers as needed
Clerical Incremental PTO process- send reminder prior to due date, calculate qualifying OA, enter OAP into Mpathways, notify manager and employees of qualification/disqualification status
AFSMCE incremental PTO process - calculate qualifying OA in OneStaff, notify qualifying employees and manager, add OAP in Mpathways
Scan all payroll records (TI reports, Gross Pays, etc) into restricted drive for record keeping
Respond to employee and manager inquiries regarding pay
Serve as SME for payroll issues for office and management
Process PCFs - review in Wolverine and OneStaff for accuracy
Update Static Groups with new hires, transfers, terminations
Update payroll and some department reference tools (OS Codes, OT calculations, extra time for clerks, etc)
Update OneStaff personnel notes (FMLA/EST/non-family funeral time)
Process and track tuition support requests
Respond to employee and manager inquiries regarding interpretation of contracts
Participate and complete special projects regarding payroll as determined by Hospital Payroll or management
Be point of contact for units when they have questions etc. about CSR items or employees charged to them, etc.
Monitor temp employee shifts and OA/OT for other employees to be sure timecards have been received for all time worked; if not received then delete in Mpathways after inteface
Highlight Tis before sending to managers for approval
Send notices and process PTO sellbacks in accordance with hospital guidelines
Required Qualifications*
High school diploma or equivalent
More than 4 years of administrative experience
Excellent verbal and written communication skills
Ability to work independently and collaboratively
Strong organizational, tracking, and follow-up skills
Ability to multitask in a fast-paced environment with accuracy
Proficiency in Microsoft Windows and Excel
Desired Qualifications*
Associate or higher degree in business, human resources, or related field
Experience with OneStaff, MPathways, and eRecruit
Knowledge of UMPNC, MNA, and AFSCME union contracts
Familiarity with UMHS policies and procedures
- Contact information:
- University of Michigan-Ann Arbor
- Ann Arbor, MI 48109
- United States
- Employer's Website:
-
Visit Employer's website