Job No. 158575
- Job Title:
- Payroll Operations Specialist
- Employer:
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Bismarck State College
- Location:
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Bismarck , ND
- Posting Date:
- 21-May-2026
- Description:
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Position Description & Details
Do you love balancing details, solving puzzles, and making sure every “cent” counts? Join Bismarck State College's team as a Payroll Operations Specialist and help keep payroll operations running smoothly behind the scenes while supporting employees across campus. This role is perfect for someone who enjoys organization, compliance, customer service, and the fast-paced world of HR and Payroll operations.
As a key member of the HR and Payroll team, you’ll support payroll processing, onboarding, tax reporting, employee records management, and multi-state compliance efforts. From keeping employee data accurate to navigating ever-changing payroll regulations, your work will help ensure employees are paid correctly and on time — because payroll is more than numbers; it’s people.
What You’ll Do
Payroll Duties
Coordinate onboarding for adjunct, part-time, and student employees.
Support payroll processing activities including timesheets, reports, contract payments, and payroll review processes.
Manage quarterly and per-pay-period tax, unemployment, withholding, and paid leave reporting in multiple states.
Serve as the primary user for WindStar Tax Nav software and assist with compliance related to Foreign National employees, students, and contractors.
Maintain and update employee and position records in PeopleSoft HCM and related systems.
Process garnishments, child support orders, paid leave claims, and income verifications.
Monitor changing payroll and employment tax regulations across states and municipalities.
Manage the Payroll inbox and provide timely assistance to employees and supervisors.
Assist with reconciliations, tax adjustments, onboarding, benefits enrollment, and annual payroll processes such as W-2s and Open Enrollment.
General Departmental Functions
Prepare, scan, link, and verify HR and Payroll records in Perceptive Content.
Provide technical support and guidance on HR and payroll policies and procedures.
Assist with reports, queries, spreadsheets, communications, and other departmental documentation.
Support annual contract and employment letter processes.
Miscellaneous Duties
Provide office support and assist with departmental projects and special initiatives.
Serve as a backup for various administrative functions including supplies, training tracking, and orientation materials.
Contribute ideas that improve processes, efficiency, and the employee experience.
Participate on campus committees and perform other duties as assigned.
If you enjoy problem-solving, accuracy, and helping employees navigate payroll and HR processes with confidence, we’d love to hear from you. Come join a team where your work truly makes an impact — one paycheck at a time!
MINIMUM REQUIREMENTS
Appropriate bachelor’s degree and two years of related payroll, accounting, or human resources-related work experience, or appropriate associate degree and four years of related experience.
Experience and working knowledge of federal and state HR employment laws, rules, regulations, practices, policies, and procedures.
Well-developed skills with various computer software programs (i.e., Microsoft Word, Excel, Access, PowerPoint, Internet, electronic calendar, email, etc.) and excellent keyboarding skills.
Excellent interpersonal and communication skills working with employees, students, and the public.
Good organizational skills, analytical skills, and the ability to attend to details and meet deadlines.
Ability to take initiative, work independently, and follow through on work assignments/projects/reports, etc.
Disciplined and able to maintain confidentiality.
PREFERRED QUALIFICATIONS
More than two years of directly related experience.
Experience with hiring Foreign Nationals.
Experience with multi-state tax reporting.
PeopleSoft experience.
BENEFITS
$54,083-$67,604/year based on education and directly related experience; Exempt
100% employer-paid family health insurance, life insurance, retirement, employee tuition waiver, spouse/dependent tuition discount. For more information regarding employee benefits, visit: https://bismarckstate.edu/employment/Faculty-and-Staff/Benefits/
To view a total rewards calculator, visit: https://www.omb.nd.gov/team-nd-careers/total-rewards-calculator
Thinking about relocating to the Bismarck area? To find more information and resources, visit: https://www.commerce.nd.gov/workforce/relocation-resources
APPLICATION MATERIALS REQUIRED
To be considered by the search committee thoroughly complete the application and upload the following:
Cover Letter
Resume
Copies of transcripts and/or certifications
References
BISMARCK STATE COLLEGE INFORMATION
OVERVIEW: Bismarck State College is dedicated to student success. This on-campus position is student-centered to provide high-quality campus services and hands-on learning experiences.
MISSION: As North Dakota’s Polytechnic Institution, Bismarck State College focuses on student success through the delivery of affordable, flexible, high-quality, experiential learning enhanced by public-private partnerships.
VISION: Bismarck State College will be a leader in polytechnic education improving lives and building sustainable communities.
REPORTING RELATIONSHIP: Is directly accountable and responsible to the Payroll Manager.
- Contact information:
- Bismarck State College
- Bismarck, ND 58506
- United States
- Employer's Website:
-
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