Job No. 158549
- Job Title:
- Data Assistant Senior FSM/CC
- Employer:
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Northwestern University
- Location:
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Chicago , IL
- Posting Date:
- 18-May-2026
- Description:
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Job Summary:
Serves as a resource to staff regarding data entry, maintenance, and results. Coordinates incoming data for accuracy and integrity, assists with complex data preparation, analyzes data, and creates reports. Ensures associated administrative tasks such as documentation, editing of codebooks and manuals, etc. are completed.
The Data Assistant Sr. is responsible for the compilation of all data for clinical trials managed by the CTO. Partners with internal/external project and IT staff to create, review, analyze, interpret, summarize and prepare progress and final reports. Provides consultation to internal/external project staff on appropriate data management, methodological issues and analysis of data.
Specific Responsibilities:
Strategic Planning
Identifies and assesses customer data needs.
Assists in identifying organization area’s data integration and related records solutions.
Collaborates on a variety of data management projects including variable definitions, storage, etc.
Obtain required training for all electronic data capture systems.
Obtains applicable protocol specific training.
Abstract all required patient data from medical record sources for entry into case report forms (paper and/or electronic).
Follow timelines stated in SOP (CO-SM-312) and individual sponsor contracts, for data entry and query resolution.
Seek out data by contacting other hospitals and physician offices to obtain medical records as needed.
Main contact for monitors/CRO’s for data query resolution.
Responsible for the long term follow-up with patients who are no longer receiving active treatment which may involve direct contact with patients, their families and/or referring physicians.
Responds to sponsor/CRO data concerns and escalates issues to management as appropriate.
Administration
Ensures that all data is obtained and verified for subsequent analysis.
Provides updates and summaries regarding statistics.
Provides administrative support to organizational area.
Attend mandatory scheduled meetings
Increase knowledge of all disease specific oncology studies to ensure efficient data abstraction and resolution of queries.
Assesses protocol compliance and communicates directly with the study coordinator and PI when compliance issues are identified.
Assist with all internal audit requests.
Gives input on CTO policies and procedures with regards to data entry monitoring.
Development
Writes queries and reports and creates necessary analysis.
Schedule and participate in all monitor visits for assigned studies.
Facilitate EMR access for monitors.
Resolve issues noted in follow-up letter within 3 weeks.
Assists with any sponsor audit requests.
Runs and distributes standard scheduled reports.
Maintains and updates report inventory.
Supervises
Assists in mentoring training entry level data assistants.
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
A high school diploma or equivalent is required.
4 years’ data entry or similar experience is required.
Minimum Competencies: (Skills, knowledge, and abilities.)
Ability to understand complex pathology data and cancer treatment regimens and their toxicities.
Ability to establish and maintain effective working relationships with patients, physicians, nurses, technicians and co-workers.
Excellent verbal and written communication
Medical terminology
Critical thinking
Self-learner
Preferred Qualifications:
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in health sciences, social sciences, advertising/marketing, or related; OR appropriate combination of education and experience.
Experience in data management in a health field, exposure to cancer clinical trials.
Computer literate in basic software, internet use, and cancer-related databases.
At least 1 year of work experience in a customer service oriented position
1-2 years’ experience in cancer research
1-2 years’ experience in Clinical Trials.
Preferred Competencies: (Skills, knowledge, and abilities)
Prior administrative or public responsibility desirable.
Experience in data management in a health field
Exposure to cancer clinical trials
Assertiveness
Critical Thinker
Independent Learner
Computer Proficiency
Compliance
Communication – Oral and Written
Medical Terminology
Quality/Compliance
- Contact information:
- Northwestern University
- Chicago, IL 60208
- United States
- Employer's Website:
-
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