Job No. 158203
- Job Title:
- Business Manager
- Employer:
-
Texas Tech University
- Location:
-
Lubbock , TX
- Posting Date:
- 08-Apr-2026
- Description:
-
Position Description
Manages personnel and budgetary matters for a department or college. Exercises discretion and independent judgment to oversee the activities of staff and the financial processes to ensure fiscal responsibility of department/college. Ensures staff and faculty have the resources to complete their work. Usually serves as a hiring manager and employee service coordinator.
About the University
Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas — hard work, grit and authenticity — the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.
Major/Essential Functions
Executive Support
Assists the Department Chair with all daily activities, including preparation of yearly budgets, end-of-year reports, curriculum planning, office and departmental reports, and salary increase documentation
Serve as liaison between the department and college/university administrative units
Provide high-level administrative support to the Department Chair, including calendar management, meeting coordination, and correspondence
Prepare reports, presentations, and documentation for internal and external stakeholders
Coordinate faculty meetings, events, and departmental activities
Maintain records related to faculty workload, evaluations, and reporting systems
Departmental Operations
Serves as the principal administrative liaison to the Chair, faculty, and staff.
Works with Operations on large projects; obtains logistics for project initiation forms (PIFs)
Academic and Research Support
Assists faculty and Chair with the organization of seminars and courses
Dashboard (Registrar Channel for Courses). Manages the placements for the Instructor of Record for each course
Assists with Faculty Certifications for GPTI/TA
Adds secondary positions to new Graduate Research Assistants to teach at 100%
Work with faculty/chair to determine course schedule, providing room assignments to registrar, managing course fees, building new sections, etc.
Financial and Personnel Processing
Prepares and reconciles financial reports for all grant accounts as well as new faculty startup accounts including the establishment of ORGS and FOP numbers; manages and updates faculty grant accounts.
Process procurement within TechBuy and other purchasing platforms as needed.
Manages all electronic Personnel Action Forms (ePAFs) for faculty, staff, postdocs, undergraduate and graduate student assistants, and teaching/research assistants. This includes the management of international student compliance including their I-20, I9, the establishment of social security cards, and E-Verify
Manages the hiring process through Kenexa
Works with HR to update position descriptions, outside advertisements for faculty positions, submitting the position, obtaining required matrices and forms from the hiring committee, and completing the ePAF
Scholarship Coordination
Assists the Scholarship Chair with managing scholarship forms, drafting and sending award letters, and utilizes the new Scholarship Tracking System to make the awards
Policy Compliance and Team Support
Ensures compliance with all Texas Tech University policies, procedures, and work rules.
Collaborates with and provides assistance to four additional staff and contributes to the broader clerical and administrative functions of the department.