Job No. 157305
- Job Title:
- Administrative Support Associate
- Employer:
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University of North Carolina at Charlotte
- Location:
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Charlotte , NC
- Posting Date:
- 15-Dec-2025
- Description:
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Primary Purpose of Position
The Office Administrator/Office Manager serves as the public face of the college, providing general business operations and oversight of the College administrative offices, administratively supports select college administrators, and collaboratively works with the Dean’s Executive Assistant.
These responsibilities are defined as follows:
Work in collaboration with the Dean’s Executive Assistant to set a positive and professional working environment in the College of Arts and Architecture.
Greet guests, answer incoming telephone calls, etc.
Handle all incoming and outgoing mail for the dean’s office
Manage inventory and order office supplies (as needed) for the dean’s office.
Coordinate and manage college-owned vehicle check-out/check-in and maintenance schedules.
Work collaboratively with the Associate Dean for Academic Affairs, Associate Dean for Performing Arts Services, and the Associate Dean for Research, and other college leaders (as needed).
Provide administrative support to the Director of Business Affairs in the areas of Ninertalent and hiring support, student and non-student hiring, and web-time entry, and other duties as assigned.
Provide administrative support to the Associate Dean for Academic Affairs, Associate Dean for Performing Arts Services, and the Associate Dean for Research: this work primarily consists of assisting with calendaring (scheduling meetings).
Work collaboratively with the Dean’s Executive Assistant to support college-sponsored events (event set-up and take-down, coordinating catering, etc.) and plans, and assist in the execution of alumni cultivation and solicitation by preparing materials, presentations, making contacts and coordinating meetings, and updating lists annually.
Completes travel authorizations and reimbursement paperwork for three Associate Deans, six Directors, as well as other staff, faculty, guests, and students (as needed).
Coordinate scheduling of the dean’s office conference rooms.
Plan and coordinate student/non-student employment for college offices and labs (includes time sheet verification and approval).
Provide administrative support to the college Faculty Council (meeting scheduling, taking minutes, and distributing and tracking ballot initiatives and faculty elections).
Provide administrative support to the college Equity Council (as a member of this council
Supervise student employees: cultivates and demonstrates a professional working environment for student employees.
Minimum Education/Experience
Required Minimum Qualifications:
Graduation from high school, or an equivalent combination of education and experience.
Essential Job Duties
This position is characterized by the performance of a variety of administrative, secretarial, and office support duties that are general to an academic unit and specific to the College of Arts and Architecture. While the position doesn’t require a background in arts, it requires a learned knowledge of the office and work unit policies and procedures, and the ability to communicate information involving programs, functions, and services specific to performing arts, academic scheduling, and research, including the following:
Travel reimbursement policy and procedures
Organizing catering for multiple annual events
Recording and distributing agendas and minutes from Chairs’ and Directors’ meetings in a timely manner
Preparation of documents and reports
Use of office technology, compiling records, organizing, and maintaining files
Facilitating communication between administration, faculty, and students
Posting email and social media information to all stakeholders as needed
Greeting//referring/ assisting visitors/clients/staff/others
Mail distribution and photocopying
The work often involves a public contact role to clarify or provide information regarding the activities of the work unit
Other Work Responsibilities
Departmental Preferred Experience, Skills, Training/Education
Desired qualifications include the ability to acquire programmatic knowledge.
To manage and administer information of records, as well as the ability to read and interpret budgets.
To understand basic office technology, including Microsoft Word, Excel, and Google applications, to achieve efficiency and productivity analysis, and to report and present results
High proficiency in office technology and ability to learn/use campus-specific systems; excellent written communication, verbal/interpersonal, and customer service skills
- Contact information:
- University of North Carolina at Charlotte
- Charlotte, NC 28223
- United States
- Employer's Website:
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