Job No. 156685
- Job Title:
- Finance Coordinator-SAIL
- Employer:
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Colorado School of Mines
- Location:
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Golden , CO
- Posting Date:
- 09-Oct-2025
- Description:
-
PRIMARY RESPONSIBILITIES
Responsible for student travel coordination, travel budget approval, and enforcing and upholding Mines’ travel policies and procedures; the Coordinator decides appropriateness of travel arrangements and accommodations for student groups and determines when to grant alternate itineraries
Collect necessary documentation and information to create travel approvals and reports
Ensures Clery Act form submission compliance
Meets with student leaders and advisors to inform them of travel policy and regulations
Administrative oversite over OreConnect platform used to manage all clubs and organizations, campus forms, and budgeting
Responsible for CashNet procedures, developing pages, working with partnering offices to build sites, testing, and administration; create and update CashNet pages for student groups
Advise and support the Student Organization Finance Committee (SOFC), a governing body responsible for funding and oversight of most student organizations on campus
Oversite over Vivenue and the SAIL portion of building ticketing pages and managing accounts
Review purchase requests from student groups and oversee the process from start to finish, communicating regularly with partner departments
Responsible for RSOs finance and processes trainings and enforcement of Mines and SAIL’s financial policy and procedure guidelines for organizations spending
Pull data, create/write reports, and send reports to authorized individuals; responsible for submitting reports to accounting for tax liability assessment
Reconciles deposits with RSOs budgets; creates deposits for student organizations and the SAIL office daily
Supervise student staff assistants assigned to financial responsibilities, approve student timesheets, and submit student contracts
Support all technology functions within SAIL, including digital signage, SAIL website, and Banner software interactions
Responsible for branded merchandise orders for RSOs as well as the SAIL office and well versed in campus branding policy and approvals
Provides support to the RSO Coordinator and Associate Director of Finance & Operations for all RSO related activity
Support the RSO Coordinator with SAIL Front Desk oversite
Additional responsibilities
Support SAIL professional staff as needed in their financial and administrative responsibilities
Departmental event scheduling and support
Performs other duties as assigned
Minimum Qualifications
Education and Experience:
Bachelor's Degree in a relevant discipline, or an equivalent combination of education and experience
3-5 years of progressive experience working within a higher education setting; understanding of student services
Knowledge, Skills, and Abilities:
Thorough knowledge of financial policy needed to grant or deny requests
Demonstrated ability to relate to and work with individuals and groups with widely varying backgrounds, perspectives, education, and skills.
Proficient computer skills with relational database systems.
Advance knowledge of MS Office Suite
Strong organizational, communication, and interpersonal relationship skills.
Experience providing an elevated level of customer service and managing escalations and conflict
Proven ability to de-escalate challenging situations
Multi-tasking and organizational skills with a high attention to detail
This is a full-time position that requires some flexible scheduling depending on time of year
Preferred Qualifications
Education and Experience:
Bookkeeping or accounting experience
Base knowledge of diversity and equity principles
Experience creating reports and infographics
Knowledge, Skills, and Abilities:
Proficient with Workday Enterprise Management
Experience with Transact/Cashnet
Experience with Campus Groups platform or equivalent
Knowledge of Acrobat
Record keeping
JOB DEMANDS AND Working conditions
Physical Requirements:
Limited physical activity required but will sometimes require event set up, walking, and/or extensive hours standing
Work requires limited travel
Potential Environmental Conditions/Hazards:
Very limited exposure to physical risk
Work is normally performed in a typical interior/office work environment
Work will sometimes require nights and weekends and an altered work schedule
- Contact information:
- Colorado School of Mines
- Golden, CO 80401
- United States
- Employer's Website:
-
Visit Employer's website