Job No. 156676
- Job Title:
- Accounting Associate III, Center for Translational Medicine
- Employer:
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University of Montana-Helena College of Technology
- Location:
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Missoula , MT
- Posting Date:
- 09-Oct-2025
- Description:
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Description
This position reports directly to the Director of Strategic Operations in the Center for Translational Medicine. Most responsibilities are performed autonomously with independent decision making based upon procedural guidelines. Consultation with position’s supervisor occurs as needed, but individuals are expected to be self-directed especially with regard to duties related to payroll, travel, GrizMart, Procard processing and other assigned duties. The individual must have good attention to detail, work independently but also be able to function well as part of a team. A comprehensive understanding of Banner, GrizMart, GTO, U-approve and UMDW are also required. The ability to apply accounting theory to various problems and questions, using analytical, evaluative or interpretative processes is necessary. Solid understanding of various university fund types and the accounting policies specific to the various funds is necessary. Flexibility and a willingness to assist and tackle any job within or outside of their current work group is necessary.
Examples of Duties and Responsibilities
Accurately process personnel, hiring and payroll paperwork, time rosters, timecards, time entry and graduate assistant contracts for all CTM’s employees.
Advanced experience in the operation of Excel and a variety of software programs, including Banner, Microsoft Office Suite, Acrobat, Teams and Zoom, with the ability to learn new software.
Analyze and interpret accounting information and prepare financial statements and reports, providing informational guidance for the CTM Director, Department Principal Investigators (PIs) and Director of Strategic Operations.
Monitor account and grant activity and reconcile accounts using Banner Finance and UMDW.
Process necessary paperwork and transactions in an accurate and timely manner.
ProCard reconciliation in banner for a number of large volume users, ensuring ProCard policies are being followed, acceptable receipts are attached, and proper accounting is applied to transactions.
Performs accounting reconciliations to ensure payroll and other expenditures are accurately and appropriately recorded in Banner Finance.
Processes purchases, equipment maintenance contracts, and employee reimbursements using GrizMart.
Processing travel expenditure documents and abatements.
Verifying, tracking and processing training/education/licensing requirements for all CTM employees.
Maintains a calm presence when emergencies arise or workload is heavy.
Ability to work with frequent interruptions, multiple concurrent tasks, detailed work, frequent deadlines, and frequent contact with people, and to effectively prioritize workloads. Organizational, multi-tasking, and time management skills.
Effective communication skills, including the ability to effectively write professional memos, letters, emails, documents, and reports; the ability to establish and maintain working relationships; and the ability to communicate one-on-one or in groups.
Ability to provide exceptional customer service and maintain strict confidentiality.
Ability to pay attention to detail to achieve the highest level of accuracy and utilize excellent follow through skills.
Ability to create spreadsheets and databases to use information for tracking and analysis using strong analytical and problem-solving skills.
Ability to plan effectively, exercise effective decision-making skills, and make sound judgments.
Proper application of the University chart of accounts for expenses.
Must be able to follow all policies, procedures and processes.
This position requires a fair degree of independence with supervisor support and review. The tasks of this position can vary from routine (daily tasks) to special projects.
Requesting/Scheduling rooms for meetings and special events.
Organizing and maintaining paper and electronic files.
Providing administrative support to CTM.
Responsible for copying and maintenance of files, ordering supplies, maintaining inventory, performing basic copying machine maintenance and coordinating repairs.
Track and renew lab equipment maintenance contracts.
Minimum Qualifications
Associate’s degree or greater in accounting or a related field.
Working knowledge of payroll processing practices.
Strong working knowledge of Excel.
Strong attention to detail, a high level of accuracy and ability to perform financial work with minimal errors is especially important.
Knowledge of governmental accounting principles/practices, and University, Federal, State and private funding agency policies and procedures.
Ability to analyze and interpret accounting information and prepare financial reports.
Effective written and oral communication skills.
Knowledge of Excel, Word, Access, Acrobat, Banner, Epaf; Zoom, InfoGriz, GrizPortal, GTO, GrizMart, UMDW, and U-approve.
Ability to do keyboard/data entry with great attention to detail as well as being capable of recognizing and correcting errors.
Outstanding customer service skills.
Proven communication skills both verbal and written.
Demonstrated ability to interpret, communicate and maintain compliance with all applicable policies and procedures.
Understand and adapt to changing processes to meet changing technological environment.
Ability and skill to work with multiple types of software.
Basic accounting skills.
Knowledge and experience in professional principles and practices of accounting and departmental procedures.
Demonstrated knowledge of professional office practices and procedures, business English, spelling, composition and grammar, including the ability to write, edit and layout documents in a variety of formats suitable for the intended audience.
Demonstrated interpersonal, public relations and communication skills including the ability to work with a diverse group of individuals at all levels in the UM organization and maintain effective working relationships.
Well-developed ability to produce timelines and meet stringent deadlines.
Ability to quickly familiarize oneself with university policies and procedures.
Ability to multi-task, make good judgment and manage multiple projects concurrently with exceptional organization skills.
Working knowledge of Banner Finance (preferred).
- Contact information:
- University of Montana-Helena College of Technology
- Missoula, MT 59601
- United States
- Employer's Website:
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