Job No. 156602
- Job Title:
- Program Coordinator- Scholarships*
- Employer:
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Southern Illinois University Carbondale
- Location:
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Carbondale , IL
- Posting Date:
- 01-Oct-2025
- Description:
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Assist the Academic Scholarship Program Associate Director with planning and developing scholarship activities to recruit new undergraduate students to SIUC, to promote the University and to inform various populations about scholarship opportunities (parents, high school and college counselors, and university officials). This position assists with contacting prospective scholarship students and awarding scholarships. The University Scholarship Program awards more than 2,000 new student scholarships each year and renews more than 1,500 scholarships. These scholarships include: Dean's, Saluki Gold, Saluki Silver, Saluki Maroon, University Excellence, Chancellor's, Transfer Silver, Transfer Maroon, Dean's Transfer, Provost's, Transfer Achievement and PTK scholarships. In addition to the University Scholarship Program, 85 foundation scholarships are independently advertised and awarded based upon donor stipulations.
Examples of Duties
A. SIUC Academic Scholarship Program
The Chancellor's Scholarship and University Excellence upgrades, as well as the Provost's and Transfer Achievement Scholarships require an on campus interview before selection. This position helps coordinate the application solicitation, finalists selection and notification for interview, selection and training of the 45 judges (30 faculty/staff members, and 15 current scholars), site and dining reservations, hotel blocks, college/department involvement and resource fair, and student volunteer schedule for each separate event.
B. University Scholarships
This position assists with posting of University related scholarships that include all Collegiate tuition waivers, International Student scholarships, Marching Salukis scholarships, Minority Engineering scholarships, and Spirit Group scholarships.
This position is also responsible for community outreach and marketing of financial aid and scholarships. News releases are prepared and distributed to newspapers announcing the scholarship recipients each year. Scholarship presentations are done at SIUC Open Houses, high school award nights, community colleges, SIUC athletics, etc. Scholarship brochures, web site administration, and social media are also used in promotion of SIUC scholarships and outside scholarships.
C. Academic Works
This position is responsible for the overall management of the Academic Works system, our online scholarship application manager and database. This database holds all the University's academic, college, and departmental scholarships, as well as external scholarships posted for our students. This position assists with utilization of Academic Works on the SIU campus and serves as the liaison among the SIU Foundation and the departments, overseeing that the verification needs are met on both sides. All system users are trained by this position to gain access to the database, including the SIU Foundation staff. Extended training is also conducted by this position as the system features change and expand each year.
D. External Relations
Due to the different types of scholarships that are awarded, posted, and monitored in this office, this position must have a strong knowledge about SIUC's academic and financial programs, policies, procedures, services, and facilities. This position has BANNER update access to financial aid and inquiry access to student and accounts receivable screens. This position must be able to respond to inquiries from prospective students, parents, school counselors, continuing SIUC students and other university officials while providing complete, accurate and current information abouts SIUC's programs, policies, procedures, and services.
Qualifications
1. Bachelor's degree in any field.
2. A total of two (2) years (24 months) of professional experience working at a higher education institution or work experience in a position that works with and/or provides service to higher education institutions; one of those two years of experience must be in student personnel management, higher education management, public relations, business, or closely related.*
(Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)
Supplemental Information
Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.
Tips for Completing a Civil Service Application:
1. To be eligible for the role, ensure that your application includes a complete and detailed employment history that highlights your relevant full-time and part-time work experience, including start and end dates of employment.
2. Relevant part-time work experience will count towards the qualifications for this position and will be converted to full-time equivalence to calculate the total length of experience.
3. Upload all official transcripts to meet the educational requirements. If the job description specifies a minimum number of college hours, transcripts are mandatory for the successful processing of your application.
4. Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application, unless the same proof has already been submitted in a previous application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves).
5. After the position has closed, your application and supporting materials will be reviewed to determine if you meet the minimum qualifications, including any specialty factors associated with this position. Those who qualify will move forward for Civil Service Examination/Testing.
6. Please monitor your e-mail for further information regarding your application. Emails will be generated from [email protected].
7. For more information on Civil Service classifications, please visit the SUCSS web site at sucss.illinois.gov
About Civil Service Examination/Testing: The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of application materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, your application will move forward for examination/testing in which you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. This score will be emailed to the email address noted on your application. After the application deadline, the names within the top three scores will be referred to the department for interview.
- Contact information:
- Southern Illinois University Carbondale
- Carbondale, IL 62901
- United States
- Employer's Website:
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