Job No. 155367
- Job Title:
- Nursing - Administrative Assistant III
- Employer:
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University of Central Oklahoma
- Location:
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Edmond , OK
- Posting Date:
- 04-Apr-2025
- Description:
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Position Overview:
Provides secretarial and administrative support for one or several department professionals or offices. Responsible for the functioning of an office or department. Initiates and handles correspondence relating to a department or program. Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs tasks such as posting and recording data. Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create presentations. May make contacts of a sensitive, complex, and confidential nature. Responsible for providing various services to customers such as assisting customers in securing needed information and documents. May be responsible for departmental budget; managing calendars and appointments; event and meeting planning. This is a senior-level administrative assistant position.
Department Specific Essential Job Functions:
Utilizes problem-solving techniques and management skills to handle the day-to-day operations of the School of Nursing office, supervise student office workers, handles requests and concerns of full-time faculty and staff, adjuncts, teaching assistants, and undergraduate tutors.
Develops, creates and maintains reports as needed by the faculty and Director of the School, and assists with the preparation of the Self-Study for Accreditation and Board of Nursing reports.
Maintains databases to track essential departmental markers such as admissions, program progression and completion, and clinical requirements.
Handles the hiring of student employees including the creation of Student Action Forms, approves bi-weekly student timesheets and maintains and develops forecasting methods to ensure successful allocations of student funds from both E&G accounts and Course Fee accounts.
Enters the class schedule into Banner, ensures the effective use of classrooms, assists with the creation of the Faculty Assignment sheets, maintains the budget for both the full-time faculty and adjuncts, monitors textbook requests to campus and area bookstores, and maintains copies of syllabi.
Assists students with enrollment, determines whether students have met prerequisites in conjunction with the academic advisor for nursing, and authorizes enrollment using Banner.
Uses knowledge of university purchasing procedures, policies and restrictions to prepare requisitions and make pro-card purchases.
Assists with taking minutes and other preparations for faculty meetings and gatherings, including the purchasing and delivery of refreshments.
Assists with hiring and orientation of adjunct faculty, computer access, creating security access forms, use of UCONNECT, class rolls, office hours, syllabi, key requests, office supplies, etc.
Assists the Faculty with the application and selection processes for teaching assistantships, scholarships, and other awards, prepares tuition waiver reports, and provides information about award recipients for the Awards Ceremony.
- Contact information:
- University of Central Oklahoma
- Edmond, OK 73034
- United States
- Employer's Website:
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