Job No. 154998
- Job Title:
- Administrative Associate
- Employer:
-
University of Kansas Main Campus
- Location:
-
Lawrence , KS
- Posting Date:
- 26-Feb-2025
- Description:
-
Job Description
50% Mechanical Engineering Department Support
Perform departmental front desk reception duties as well as managing student office helpers who can assist. Front desk reception duties include: answer telephone; relay messages; answer email; providing assistance and information to students; check in vendor (e.g., UPS/FEDX) deliveries/pickups and notify recipients; post, receive, sort, and disperse departmental mail; maintain appointment calendar and coordinate meeting room schedules; ensure that common office areas (main reception areas, conference room supplies storage areas, ME study lounge, and kitchen area) are organized and clean; and maintain office supplies and inventory.
Direct each semester's collection and tabulation of course evaluations and senior exit interviews as needed. Keep copy machine operational and contact contractor when maintenance is needed.
Prepare and update departmental telephone/email directory and calendar of events.
Maintain records of departmental room keys.
Schedule faculty and staff candidate interviews and guide faculty candidates through their interview schedule.
20% Assistant to the Mechanical Engineering Department Chair
Assist the Chair of the Department with archiving letters and other documents.
Edit correspondence as requested.
Direct the sending, tracking, and archiving of donor thank you letters.
Maintain and update department display and notice boards.
Maintain and update department GTA spaces as directed.
Maintain a social media presence and website for the Department.
Assist in the scheduling and management of Department Chair calendar and appointments.
Send out blanket emails to faculty, staff, students, and alumni as directed.
Take minutes at department faculty meetings.
Track Mechanical Engineering Advisory Board communications, meetings, as well as managing minutes for those meetings.
Make all arrangements for the Mechanical Engineering Spring Banquet, including but not limited to handling invitations and RSVPs, program, venue/food, etc.
10% Financial Transactions Support
Assist the faculty, staff, student groups, and students in submitting and managing travel requests.
Place food orders for student groups, departmental meetings, and interviews.
Assist student groups to purchase supplies for events.
Order office, student project, and research supplies from vendors within the KU purchasing software.
10% Supervision and Timesheet Approval for Student Hourly Employees
Monitor, correct, and approve student hourly time sheets as a delegate.
Provide direct leadership/supervision of one or more student hourly or work study employees in the Department duty.
5% Mechanical Engineering Associate Chair and Faculty Support
Assist the Associate Chair with general correspondence with prospective students.
Assist with preparation and maintenance of student handbooks and recruiting handouts.
Other tasks as requested by Associate Chair and Faculty as approved by the Chair.
- Contact information:
- University of Kansas Main Campus
- Lawrence, KS 66045
- United States
- Employer's Website:
-
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