Job No. 154890
- Job Title:
- Sport Programs Coordinator - Intramural and Club Sports
- Employer:
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University of Notre Dame
- Location:
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Notre Dame , IN
- Posting Date:
- 11-Feb-2025
- Description:
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Job Description
The Sport Programs Coordinator, Intramural and Club Sports reports to and assists the Assistant Director of Sport Programs with the daily logistical operations of the University of Notre Dame intramural and club sport programs. This position is responsible for personnel management and training of approximately 100+ student staff, sharing the development and delivery of team captain and participant education, and daily oversight and management of both the intramural and club sport programs. Student employment opportunities within RecSports include officiating, supervising, program assistants, and various office administration duties.
The intramural sports program offers over 30 different individual/dual and team sport activities such as tackle football, lacrosse, baseball and ice hockey throughout the academic year with approximately 11,000 participants annually. The club sports program currently has 50 different student clubs that report to RecSports, including, but not limited to, men’s and women’s lacrosse, ice hockey, softball, rugby, boxing, baseball, water polo, and ultimate.
The Sport Programs Coordinator, Intramural and Club Sports will establish relationships and work with other areas of RecSports, the Division of Student Affairs, and throughout the University to enhance the intramural and club sport programs. This position is also expected to collaborate with others within RecSports and across campus to facilitate events or projects.
ESSENTIAL DUTIES & RESPONSIBILITIES
Staff Supervision
Recruit, hire, onboard, train, supervise, mentor, and facilitate professional development for approximately 100+ student employees
Develop and lead sport programs student staff meetings and trainings in collaboration with the Assistant Director, covering topics such as policies, procedures, inclusivity, customer service, risk management, and sport-specific trainings, as well as the manager-level staff education and training
Collaborate with the Assistant Director on merit increases for student staff as well as student supervisor and manager promotions
Monitor student employee safety certifications for compliance with stated requirements in each job description
Determine components and processes for student employee mentoring and recognition program(s); implement, evaluate, and make decisions on modifications to improve employee performance and retention
Serve as a mentor and role model to student staff in relation to performance expectations, professional development, and student staff development and leadership
Evaluate intramural officials’ knowledge, mechanics, and performance during games and provide feedback
Sport Programs Management
Provide coordination and oversight of intramural leagues and events including activity implementation and participant conduct
Provide leadership and oversight for the administrative and daily logistical operations of a comprehensive club sport program
Work with resident hall staff in scheduling and planning of Interhall specific leagues, and assist in the tracking of standings for intramural interhall championship cup points
Address participants regarding policies, rules of various sports, and behavioral expectations, enforcing rules and policies and responding to participant conduct issues as needed
Proactively identify safety/risk management concerns at indoor/outdoor facilities, as well as within the sport programs at large and inform the Assistant Director of issues and resolutions; provide appropriate risk management and safety training to club officers and student employees
Collaborate with Assistant Director to provide inclusive programs and services to underrepresented populations
Ensure participant eligibility for intramural and club sport programs
Have a working knowledge of rules and mechanics and the ability to teach the sport under supervision
Assist in the planning, organization, and implementation of RecSports summer activities and offerings
Provide excellent customer service to participants at all times
Work directly with club sport student group leadership in planning and coordination of travel, home event requests, and other club events both on and off campus
Oversee a select group of club sports and serve as the direct staff liaison for all operations, i.e. budget, purchasing, apparel and equipment, travel, competition, and future planning
Responsible for select intramural sport offerings (both leagues and tournaments), including sports like tackle football, ice hockey, baseball, flag football, volleyball, etc.
Administration
Work collaboratively within Notre Dame RecSports, Notre Dame Office of Risk Management and Safety and Student Activities Office to established sport programs policies and procedures; review and revise club policies and procedures pertaining to travel and equipment purchase on an annual basis
Develop and oversee administration of policies and procedures for sport programs, including student employee manuals and club sport officers and coaches manuals
Assist with the development of club sports risk management policies and procedures, ensuring the safety of all participants; review, revise and develop protocols and training to ensure that risk management concerns are addressed
Determine employee schedules, monitoring for accuracy and adequate supervision; adjust scheduling process based on area needs and budget; and oversee bi-weekly payroll approval
Coordinate schedule of intramural and club sports via IMLeagues and develop communication for timely updates to participants
Responsible for annual sport programs budget development, management, and expenditure decisions
Research vendors and products for quality and pricing; make selection and purchase products and equipment for program operations; maintain accurate equipment and supply inventories
Submit facility requests to designated scheduler within established timelines, policies, and procedures
Submit marketing requests to Assistant Director of Communication and Engagement within established timelines, policies, and procedures
Assist with assessment initiatives on an annual basis
Participate as an integral member of a large, multifaceted Student Development team interacting daily with colleagues in the Gender Relations Center, Multicultural Student Programs and Services, Office of Student Enrichment, Office of Community Standards, Student Activities Office, University Bands, Family Resource Center and student media groups.
Minimum Qualifications
Bachelor’s degree required; master’s degree preferred. Major in recreation administration, sport management, leisure studies, physical education, kinesiology, or comparable degree.
Demonstrated strong leadership, customer service, team building, and decision-making skills.
1-2 years of related experience in higher education and work experience in an intramural sports program in higher education.
Experience managing intramural sport employees.
Experience developing and leading educational sessions.
Experience and a strong background in sports officiating.
Demonstrated knowledge of intramural sports rules and officiating mechanics.
Excellent interpersonal skills, both written and verbal.
Demonstrate strong leadership, customer service, team building, and decision-making skills.
Excellent computer proficiency, including Microsoft Office and Google Suite.
Direct personnel management experience of recruiting, hiring, training, scheduling, and evaluating student staff.
Budget development and budget management experience.
Experience with programming or service delivery for diverse community populations.
- Contact information:
- University of Notre Dame
- Notre Dame, IN 46556
- United States
- Employer's Website:
-
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