Job No. 154583
- Job Title:
- Facilities Management Budget Director
- Employer:
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North Carolina Central University
- Location:
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Durham , NC
- Posting Date:
- 09-Jan-2025
- Description:
-
Be an Eagle - Where Purpose Takes Flight!
Are you ready to make an impact? At North Carolina Central University (NCCU), we are more than an institution—we are a community rooted in a legacy of excellence and transformation. A historically Black university located in Durham, North Carolina, also known as ‘The City of Medicine,’ NCCU has been a cornerstone of education since 1910, fostering innovation and progress.
Join our team and enjoy a comprehensive benefits package and exclusive perks designed to support your work-life balance. At NCCU, your professional growth will be nurtured, and your contributions will help shape the future for our students and the community we serve. Become part of a legacy that drives change and achievement.
An opportunity awaits you at NCCU, where your purpose can take flight.
Visit NCCU.edu.
Primary Function of Organizational Unit
The Facilities Operations Department reports directly to the Associate Vice Chancellor for Facilities Management and is responsible for the planning, repair, renovation and maintenance of all NCCU Facilities.
Primary Purpose of Position
The primary purpose of this position is to provide leadership and oversight of the diverse business aspects of departmental operations, including budget management (encompassing financial projections and fiscal planning), human resources management, legal affairs, auxiliary enterprises, policy matters, work order coordination, inventory and fiduciary responsibilities, university chargebacks, and the university event planning program.
Additionally, this position will contribute to the development of the departmental strategic plan. Reporting to the Associate Vice Chancellor (AVC), this role will supervise four full-time employees (FTEs) and manage a limited number of complex faculty portfolios within the Facilities Department.
The position may also be required to perform work in specialty areas or handle tasks requiring advanced skills across multiple business functions.
Required Knowledge, Skills, and Abilities
The successful candidate must have a thorough knowledge of standardized accounting practices and procedures, auditing principles adopted by the state, knowledge of appropriate business practices and procedures, as well as the ability to manage and improve business processes and ensure continuity.
Familiarity with budget management and Computerized Maintenance Management Systems (CMMS), Interscope, and Anaplan.
Human Resources and organizational management experience.
Demonstrated ability to perform fiduciary duties.
Demonstrated ability to work independently to gather, organize, summarize and analyze data within prescribed time frames.
Plans and develops budgets to meet Facilities Management need.
Ability to analyze business operations and/or financial statements, independently allocate resources, monitor expenditures, reconcile accounts, plan procurement, and oversee budgets and contracts.
Ability to choose an effective course of action, develop appropriate solutions and/or reach conclusions.
Effectively communicate and interact with faculty, staff and students, and other affiliates, at a high level, within a University setting.
Ability to listen and respond appropriately to others using the appropriate media (e.g. email, presentations, etc.).
Minimum Education/Experience
Bachelor’s degree in business administration, public administration, or related business area and three years of professional accounting experience, of which at least one is supervisory; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Licenses or Certification required by Statute or Regulation
N/A
Equal Opportunity Employer
North Carolina Central University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.
Primary Responsibilities and Duties
Function Program Knowledge
Describe the specific tasks and responsibilities related to the function.
Assist Department Head as the Budget Director in daily management and administration of all aspects of departmental operations.
Professional knowledge, skills and abilities to include:
Extensive knowledge of professional fiscal theory, techniques, practices and procedures, knowledge of generally accepted accounting principles and skill in applying this knowledge.
Assess and apply thorough knowledge of the reliability of systems and internal controls.
Identify problems and changing requirements.
May conduct research and recommend updates or changes to software applications to enhance functionality and meet program needs.
Extensive knowledge of supervisory practices and skill in supervising others, including communication skills, how to delegate and assign work, how to deal effectively with difficult employees, how to evaluate performance and to conduct investigations and participate in disciplinary actions.
Ensure that operating decisions are in compliance with the various state and federal laws and regulations to include local, state and federal regulations and statues governing the area of work.
Knowledge of applicable information technology to perform work independently; specifically, the Banner 9, PeopleAdmin, EaglePurch, Asset Essentials, Interscope, Anaplan, and 1910 Booking systems.
Ability to ensure integrity of information systems, internal controls and data, including recommending modifications as required.
Ability to apply updated information technology to facilitate program goals and program procedures.
Working knowledge of state government’s human resources policies and procedures.
Basic knowledge of strategic planning methodologies and practices.
Create and implement a departmental training program with fiscal responsibilities identified annually for staff development and growth.
Must possess a thorough understanding of the institution and demonstrate knowledge of higher education processes, policies, and procedures.
Function Program Supervision and Administration
Describe the specific tasks and responsibilities related to the function.
Under the supervision of the Associate Vice Chancellor of Facilities Management, provide comprehensive and advanced administrative guidance on complex program management issues. This includes oversight of budgets, work control administration, fiduciary responsibilities related to inventory, and the management of all University chargebacks.
Advise users, customers, and clients on policies and procedures, ensuring they are informed of all program requirements. Communicate with students, faculty, and staff to keep them updated on program changes, regulations, schedules, and deadlines. Provide coaching to staff on University and departmental policies and regulations, ensuring compliance in all areas. Manage financial support for the 1910 Booking system in relation to Facilities Management matters. Assist staff in resolving administrative issues and maintaining employee work plans within the respective area. Generate and submit reports from work order and inventory management systems, analyze the data, and provide actionable insights and strategies for improvement.
- Contact information:
- North Carolina Central University
- Durham, NC 27707
- United States
- Employer's Website:
-
Visit Employer's website