Job No. 154542
- Job Title:
- Business Affairs Coordinator - 24001565
- Employer:
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Georgia State University
- Location:
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Atlanta , GA
- Posting Date:
- 06-Jan-2025
- Description:
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Georgia State University’s J. Mack Robinson College of Business (Robinson) is the sixth-largest business school in the country, with an enrollment of approximately 8,000 students. Our undergraduate and part-time MBA programs for working professionals are ranked among the best by U.S. News & World Report, and our Executive MBA is ranked among the world’s best by CEO Magazine. Georgia State University is located in the heart of Atlanta and has strong ties with Atlanta’s business leaders, many of whom are alums of Robinson College.
The Buckhead Center is home to Robinson’s executive and graduate programs. The Center features technologically advanced lecture-style classrooms, flexible classrooms, and breakout rooms. The Business Affairs Coordinator for the Buckhead Center Robinson College operational services team will require a high level of attention to detail and a methodical and intentional approach to their work. Many of the responsibilities of this role require making critical decisions independently to ensure classes located at the Buckhead Center are scheduled and supported accurately and appropriately. This is a customer service-focused role that has the potential to interact with all Robinson faculty, staff and students, as well as various GSU departments and external clients.
Robinson College of Business is seeking (1) Business Affairs Coordinator who has a high level of attention to detail and a methodical and intentional approach to their work.
HERE IS WHAT YOU WILL DO
The ideal candidate for the Business Affairs Coordinator assumes responsibility for making critical decisions independently to ensure classes located at 55 Park Place are scheduled and supported accurately and appropriately. This is a customer service-focused role that has the potential to interact with all Robinson faculty, staff and students, as well as various service departments within the university.
On a day-to-day basis, the Business Affairs Coordinator will be responsible for the following:
· Maintaining the classroom schedule to ensure appropriate rooms are reserved and staffing is scheduled, requiring open communication with the college scheduler to ensure that any changes are captured quickly and correctly. Communicating classroom operational processes to faculty, and addressing related questions and concerns.
· Managing the departmental work center to prioritize, address and distribute all custodial, engineering, access control and ancillary requests to the property management team. Communicating building operational processes to faculty and staff. Responsibility for covering the office during business hours.
· Maintaining the access control database for the center, including granting building and room access to Robinson faculty, staff and students. Schedule weekly classroom and event space access.
· Receive large deliveries and distribute mail to multiple departments across the Buckhead Center.
· Supporting the Assistant Director in developing processes and procedures around space scheduling and facility use.
· Assisting Manager with interviewing, scheduling and supporting the student staff team.
· Maintaining departmental records for student assistant employee records, inventory tracking, and college-wide onboarding/offboarding.
· Distribute monthly invoices to internal departments. Verify monthly student parking requests. Distribute and track parking validations for faculty. Serves as petty cash holder for the department. Support Business Manager with day-to-day responsibilities as needed.
· Responsible for scheduling all internal departmental meetings.
· Assisting with Intranet updates, departmental communications and social media.
· Supporting the entire department with operational responsibilities as needed. Cross-training in other departmental responsibilities to act as a backup during absences.
Benefits –
The University System of Georgia (USG) provides comprehensive benefits to Georgia State employees. USG offers healthcare, dental, vision and other benefits, as well as retirement plan options. https://hr.gsu.edu/service-centers/benefits/
Key Benefits –
USG Retirement Options
Optional Retirement Plan -- ORP is a 401(a) Defined Contribution Plan. Employees contribute 6% and USG contributes 9.24% to the plan. Employees are immediately vested.
Teacher Retirement System -- TRS is a Defined Benefit Plan, a traditional public pension plan. Employees contribute 6% and USG contributes 19.81% to the plan. Your retirement benefit is calculated by factoring years of service, final salary and 2% multiplier. Employees are vested after 10 years.
See the retirement comparison chart for more information.
Tuition Assistance Program (TAP) -- Full-time employees enrolled in a USG degree program may earn their degree for free. Find the TAP details here.
Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct supervisor.
Qualifications:
Minimum Requirements:
Bachelor's degree and two years of business management experience or a combination of education and related experience.
Preferred Hiring Qualifications:
The preferred candidate should possess the following:
Strong customer service abilities required
Strong personal initiative and critical thinking skills
Efficient organization skills and ability to prioritize responsibilities
Quick learner, adaptable, and able to thrive in an ever-changing environment
Ability to build and maintain collaborative relationships
- Contact information:
- Georgia State University
- Atlanta, GA 30302
- United States
- Employer's Website:
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