Job No. 154287
- Job Title:
- MIP Program Specialist/SURF Program Liaison
- Employer:
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University of Michigan-Ann Arbor
- Location:
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Ann Arbor , MI
- Posting Date:
- 02-Dec-2024
- Description:
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Job Summary
The Frankel Cardiovascular Center (FCVC) is seeking an administrative professional to provide high-level support for the Michigan-Israel Partnership for Research and Education program and the FCVC Summer Undergraduate Research fellowship program. The successful candidate will have the skills and knowledge to implement and follow organizational policies and procedures, have a strong customer service focus, as well as being an effective communicator (written and verbal), problem solver, and team member. This position requires the ability to exercise independent judgment and employ basic reasoning skills.
Who We Are
We, the staff and faculty of the Frankel Cardiovascular Center (FCVC) team, are committed to advancing medicine and serving humanity through living and teaching our core values of Caring, Teamwork, Integrity, Innovation and Excellence. Each FCVC employee is expected to understand and demonstrate that in every interaction we represent our entire organization in the care we provide and in the courtesies we extend to patients, families, and each respective team member. The FCVC is dedicated to partnering with patients and families to deliver the safest and highest quality of health care. Excellent service is an expected and integral part of the FCVC culture.
To be considered for this position, a cover letter is required and should be attached as the first page with your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
Excellent medical, dental and vision coverage effective on your very first day
Flexible spending accounts
Prescription Drug Plan
Mental and emotional health programs
Child Care Resources
Life Insurance
Legal Services Plan
Retirement Savings Opportunities with 2:1 match and immediate vesting
Responsibilities*
Michigan-Israel Partnership for Research and Education (MIP 75%):
Serve as the primary communication link between tri-institutional leadership, The Office of the Vice President of Research, and the Office of University Development, ensuring seamless information flow and coordination.
Develop and manage content for the program website, marketing materials, communications, and the program manual to effectively promote and support program initiatives.
Organize and lead all aspects of the MIP annual scientific conference, including planning, logistics, and operational support to ensure a successful event.
Administer the annual pilot grant program by managing application reviews, coordinating award processes, and communicating with participants. Oversee and reconcile significant budgets and expenditures. Handle the processing and approval of expense reports, procurement invoices, and wire transfers with meticulous attention to detail.
Provide comprehensive administrative support to faculty leadership, manage donor gift agreements, prepare and monitor annual budgets, and contribute to other projects as needed.
Author detailed reports, track key metrics, and present findings to leadership to support informed decision-making.
FCVC Summer Undergraduate Research Fellowship Program (SURF 25%):
Provide guidance and training to the Administrative Specialist Associate in organizing and facilitating the annual 10-week program, including planning the weekly social events and the end-of-summer symposium. Handle all HR-related transactions, such as job postings and hiring processes, submission and management of timesheets, resolving payroll issues, processing all PAR transactions, and coordinating with the HR Solutions Center, as needed.
Oversee the onboarding process for fellows, ensuring completion of I-9 documentation, occupational health service requirements, laboratory training, and any other necessary requirements prior to their start date.
Manage all aspects of the SURF alumni network and coordinate donor and funding reporting activities, maintaining strong relationships and clear communication.
Develop and manage the annual budget, ensuring transparent and efficient use of resources.
Other duties as assigned.
Required Qualifications*
Bachelors degree or equivalent combination of education and experience.
Two or more years experience in office administration or project/program management.
Two or more years experience in complex event planning, ideally inclusive of international event planning.
Demonstrated ability to work independently exercising a high level of initiative, discretion and judgment regarding sensitive and confidential matters.
Ability to set priorities, handle multiple assignments, work collaboratively with team members, and meet competing deadlines.
Excellent interpersonal, written and verbal communication skills with an emphasis on customer service especially in working with departments and services across multiple areas.
Experience with Microsoft Office Suite, Adobe Suite, Google products, and survey software.
Demonstration of commitment to the FCVC Core Values.
Desired Qualifications*
Previous experience working collaboratively with international organizations.
Experience facilitating undergraduate educational programs, inclusive of DEI best practices, and working with the U-M International Center.
Previous experience with payroll, financial reconciliation, and procurement to include processing of invoices and international wire transfers.
Experience utilizing Outlook, M-Pathways Human Resource and Financial systems, Chrome River expense reporting, Dropbox, Qualtrics and other University of Michigan IT systems including grant management program.
Knowledge of University policies, rules, and regulations.
- Contact information:
- University of Michigan-Ann Arbor
- Ann Arbor, MI 48109
- United States
- Employer's Website:
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