Job No. 154096
- Job Title:
- Business Assistant II
- Employer:
-
Utah State University
- Location:
-
Logan , UT
- Posting Date:
- 08-Nov-2024
- Description:
-
Responsibilities
Personnel:
Serve as college lead in processing and managing hourly and graduate payroll
Meets personally with employees, or by emails, and phone calls to collect required federal hiring documentation to complete I-9s for the college, ACA compliance, direct deposit, and W-4 tax forms
Reviews Electronic Personnel Action Form (EPAF) requests for accuracy and assures requests comply with policy prior to submission
Submits EPAFs for employees; including new hires, terminations, and grad assistantships, and labor distributions
Answers inquires pertaining to hourly EPAFs, new hire paperwork, job postings, etc.
Payroll submission in AggieTime – sends reminders and communicates with supervisors, USU’s Human Resources Office and business team
Generates/prepares complex preliminary reports to verify accurate payroll data
Submits hourly job postings when requested by departments
Monitors and enforces compliance to established university policies and procedures
Develops and maintains spreadsheets and databases to track information
Attends university training to stay current on policies and procedures
Manages and maintains special projects independently as assigned
Maintains electronic filing of documents and historical data
Travel:
Prepare Travel Authorizations & complete Travel Reimbursements in accordance with travel policies and procedures
Provide daily accessibility to travel status
Analyze and advise of real or potential problems with travel
Monitor and enforce compliance to established university policies and procedures
Answer inquiries pertaining to travel
Run weekly and/or monthly reports to ensure that TAs and TRs are completed in a timely manner
Participate in training new users/travelers
Scholarships:
Acts as a back-up for business manager in the area of scholarships
Become familiar with university scholarship policies and procedures
Maintain electronic filing of documents and historical data
Processes scholarships and tuition waivers in ServiceNow – in accordance with policies and procedures
May assist with Scholarship Universe (SchU) cycle, and ensures scholarships are accurately set-up and available for student applications
Financial:
Attaches receipts to P-card Workflow transactions
Assists in enforcing P-card regulations
Prepares purchases in EZbuy
Prepares various documents including journal vouchers, on-campus expenditures, budget transfers, and spreadsheets
CHaSS Business Services Team:
Participate fully in team meetings and trainings at the college and university level
Back up other business assistants/managers within the college on various transactions as needed/requested
Be a part of the solution when changes are initiated or required
Special projects as assigned
Qualifications
Minimum Qualifications:
Four years of related work experience; or an associate degree/technical training plus two years of related work experience; or a bachelor’s degree in a business field is required
Dependable with a strong work ethic
Friendly and service-oriented attitude with excellent customer service skills
Preferred Qualifications:
Working knowledge of Banner HR module
Experience processing EPAFs in Banner
Working knowledge of USU’s human resources policies
Knowledge of USU travel policies and procedures
Knowledge, Skills, and Abilities:
Competent in the use of computer programs including Microsoft Office (i.e., Excel, Outlook, Word) and other applications. Proven ability to create formulas and spreadsheets in Excel.
Strong interpersonal, oral, and written communication skills.
Experienced in managing multiple responsibilities and deadlines. Able to organize work responsibilities and self-assess personal performance against target objectives.
Proactive in resolving issues, setting up processes, and providing high-level customer service.
Ability to take initiative, maintain confidentiality and work without close supervision.
Skilled with basic office equipment, including printers, copiers, and telephone systems.
Knowledge of University policies and procedures.
Excellent organizational skills and attention to detail.
Required Documents
Along with the online application, please attach:
Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
Name and contact information for 3 professional references to be entered into Candidate Profile
Cover letter to be typed/pasted at the end of your application