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Job No. 153861

  • Job Title:
  • Administrative Coordinator (Admin Generalist Coord)
  • Employer:
  • Indiana University-Bloomington
  • Location:
  • Bloomington , IN
  • Posting Date:
  • 17-Oct-2024
  • Description:
  • Job Summary
    Department-Specific Responsibilities

    Assists with purchasing in the Buy.IU system.
    Books and reconciles travel in Chrome River and Egencia.
    Reviews, monitors, and reconciles accounts against the Monthly Operating Statements.
    Creates financial reports for Project Directors.
    Assists with all Capital Asset purchases, tagging, and biennial inventory.
    Assists with IGWS Fleet of 5 vehicles by tracking mileage and expense allocation.
    Assists with conferences and meetings
    General Responsibilities

    Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
    Organizes office operations and procedures, such as creation of Word and Excel files, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other office services.
    Oversees opening, sorting, and routing of incoming mail, answers correspondence and prepares outgoing mail.
    Monitors the use of office supplies and equipment; reorders items as required.
    Ensures that office procedures and policies are being maintained and communicated.
    Compiles, copies, sorts, and files records of office activities.
    May perform other duties related to maintaining an internal website and/or working with social media.
    Qualifications
    EDUCATION

    Required

    High school diploma or equivalent (such as HSED or GED)
    WORK EXPERIENCE

    Required

    2 years of relevant experience
    SKILLS

    Required

    Proficient communication skills
    Effective interpersonal skills
    Excellent organizational skills
    Demonstrates ability to maintain confidential information
    Demonstrates excellent judgment and decision making skills
    Ability to simultaneously handle multiple priorities
    Maintains a high degree of professionalism
    Working Conditions / Demands
    This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

    Work Location
    Bloomington, Indiana,

    The person in this position is eligible for hybrid schedule (Remote work 1 day/week) subject to the IGWS handbook.

    Benefits Overview
    For full-time staff employees, Indiana University offers a wide array of benefits including:

    Multiple plan options for medical insurance
    Dental insurance
    Health Savings Account with generous IU contribution
    Life insurance, LTD, and AD&D options
    Base retirement plan contribution from IU, subject to vesting
    Additional supplemental retirement plan options
    Tuition benefit for IU classes
    10 paid holidays per year
    Generous Paid Time Off
    Paid Parental Leave
    Employee Assistance Program (EAP)
  •  Contact information:
  • Indiana University-Bloomington
  • Bloomington, IN 47405
  • United States
  • Employer's Website:
  • Visit Employer's website



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