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Job No. 140672

  • Job Title:
  • Associate Director, Finance & Administration
  • Employer:
  • Rice University
  • Location:
  • Houston , TX
  • Posting Date:
  • 14-Mar-2019
  • Description:
  • Position Summary
    OpenStax (part of Rice University) is a non-profit textbook publisher, learning software producer, and platform for learning research. Our mission is to provide every student with free or low-cost access to high-quality learning materials and tools that help them succeed in their education and career. We have created a library of free and openly licensed college textbooks that have served 6.2 million students, resulting in $576 million dollars in savings. We have created software to help college students in three of those subjects read with more engagement and practice more effectively, incorporating our research team’s expertise in cognitive science and machine learning.

    We are embarking on an ambitious and exciting strategic initiative to create a unified OpenStax experience for the faculty and students that use our textbooks and learning tools. We are creating a compelling student experience for our entire library that generates meaningful data that we can use to improve student performance and learning. This new platform will also serve as the hub for learning research, where we can discover what learning strategies best serve students given their individual differences (personalization) and then turn those discoveries into practical benefits for students.

    We are seeking a talented Administrative professional who will provide guidance to faculty and department leadership on administrative operations and university policies. May supervise nonexempt individual contributors and manage areas of administrative and operational functions of the department, primarily in the areas of human resources, compliance and financial management.

    This position is grant funded and continuation of this position is dependent on funding and need.

    Education Required Bachelor's Degree
    Substitution for Education Requirement
    May substitute additional related experience, above and beyond what is required, on an equivalent year for year basis in lieu of the education requirement.

    Education Preferred
    Experience Required 5 years
    Type of Experience
    Related experience in an area requiring similar keen attention to detail such as fund accounting, financial planning & analysis, or other related area

    Substitution for Experience Requirement
    Education may not be substituted for the experience requirement.

    Experience Preferred
    - Experience working in higher education
    - Experience in an accounting position involving responsibility of human resources and complex administration

    License/Certification Required
    License/Certification Preferred
    Skills Required
    - Expert knowledge of word processing, spreadsheet, email, and database software programs to either complete work assignments or direct the completion of work assignments
    - Excellent data reporting skills
    - Advanced verbal and written communication skills
    - Advanced problem solving and critical thinking skills
    - Ability to work independently or supervise others ensuring the timely completion of work
    - Resource management skills
    - Project management skills

    Skills Preferred
    Familiarity with systems used by Rice.

    Internal / External Contacts
    - All OpenStax personnel
    - Rice personnel in other departments
    - External customers
    - Faculty adopters
    - Vendors
    - Donors

    Physical Demands
    Required to attend meetings in and out of the office.

    Working Conditions
    - Work requires long hours at a computer and nights and weekends as needed to meet deadlines, which may be unpredictable
    - Occasional travel to attend conferences or meetings

    Security Sensitive Yes
    Special Instructions to Applicants
    Quick Link for Posting
    Job Duties
    Job Duty Name Essential Functions
    Description of Job Duty
    - Leads strategic financial planning and analysis for OpenStax
    - Independently manages the administration and evaluation of functions or programs
    - Prepares and reviews operational and financial reports and schedules to ensure accuracy and efficiency
    - Sets goals and deadlines for the department
    - Serves as an advisor to unit head on administrative matters
    - Manages division budgets, human resources and facilities functions
    - Oversees the interpretation, implementation and compliance with policies and regulations
    - Recommends actions and resolves complex issues that often span organizational boundaries
    - Manages outreach strategies that may include relationship development, communications, and compliance
    - Performs all other duties as assigned

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