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Job No. 138956

  • Job Title:
  • Testing Specialist-Categorically Funded (One or More Positions)
  • Employer:
  • Irvine Valley College
  • Location:
  • -- , CA
  • Posting Date:
  • 07-Apr-2017
  • Description:
  • Irvine Valley College

    Testing Center Specialist
    Pay Range: 121- Starting at $3,831 monthly

    Classification Benefits:
    The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment
    coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).

    PLEASE NOTE: In order to be considered for this opening, you must apply through the District website at

    Summary Description:
    Under general supervision from assigned supervisory or management staff, performs a variety of specialized duties involved in organizing, implementing, reviewing and evaluating the programs, services, operations, activities, staff, and facilities of a community college Testing Center; participate in preparing and administering annual program budgets; ensure compliance with District policies and applicable State and federal regulations; coordinate activities with other divisions and department; select, hire, train, schedule, and oversee the work of assigned staff; and provide responsible administrative support to the Dean of Business Sciences, Online and Extended Education.

    Knowledge of:
    • Principles and practices of test proctoring services.
    • Specialized functions, activities, and operations of area of assignment.
    • Rules, regulations, requirements, and restrictions related to area of assignment.
    • Techniques to facilitate effective interaction with people on an individual or group basis.
    • Data collection and basic research principles and practices
    • Basic mathematical and statistical principles.
    • Principles, practices, and procedures of business letter writing and report preparation.
    • Record keeping methods and procedures.
    • Principles and practices used to establish and maintain files and information retrieval systems.
    • Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.
    • Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
    • Work organization principles and practices.
    • Principles and techniques used in public relations.
    • Interpersonal skills using tact, patience, and courtesy.
    • Principles and practices of providing training, work direction, and guidance to lower-level staff and student workers.
    • English usage, grammar, spelling, punctuation, and vocabulary.

    Ability to:
    • Learn District organization, operations, policies, and objectives.
    • Plan, organize, and coordinate the activities of a comprehensive Testing Center.
    • Develop, implement, and evaluate the delivery of test proctoring services to students and the public.
    • Provide exceptional customer service and public relations with the community, instructors, and students.
    • Apply excellent organization skills and attention to detail.
    • Select, train, and provide lead direction to assigned personnel.
    • Plan and organize test proctoring services to meet schedules and changing timelines.
    • Maintain the security of confidential materials and an environment that facilitates secure testing.
    • Effectively coordinate the activities of multiple areas and demonstrate a superior service orientation.
    • Work effectively with others to achieve common goals.
    • Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations.
    • Compile and analyze data related to Testing Center activities prepare related reports.
    • Monitor budgets for assigned program areas.
    • Implement and maintain filing and record-keeping systems.
    • Independently compose and prepare correspondence and memoranda.
    • Plan and organize work to meet schedules and changing deadlines.
    • Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
    • Adapt to changing technologies and learn functionality of new equipment and systems.
    • Work independently and effectively in the absence of supervision
    • Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
    • Communicate clearly and concisely, both orally and in writing.
    • Establish and maintain effective working relationships with those contacted in the course of work.

    Education and Experience Guidelines:
    Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

    Equivalent to two years of college level course work in education, counseling, or a related field. A Bachelor’s degree from an accredited college or university is desirable.

    Two years of increasingly responsible administrative and/or programmatic experience that demonstrates an ability to proctor tests and provide administrative support.

    License or Certificate:
    A valid California driver’s license and proof of insurability may be required to drive a District or personal vehicle to attend meetings or perform other related duties as assigned.

    To Apply:
    Please visit the District’s Employment Opportunities website at for a detailed job description, to learn more about the District and to complete an on-line application.

    NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.


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